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Food can make or break an event. Bad food can ruin an otherwise perfect event and great food can be the highlight of a fantastic night. Everything from the type of food served to how it is served should be considered when choosing a caterer. But how do you ensure that you find the best caterer for your event? Here are five things to consider when choosing your next caterer.

1. Budget

The bulk of your budget is going to go towards food. The caterer and the price that you settle on will determine how much money you can spend on the rest of the event. When determining how much to spend on a caterer consider some of the following things: How much food will the event need? How do you want the food served eg. Table service or buffet? And what type of food do you want for the event? A steak dinner is going to be a lot more expensive than a pasta dinner. Think realistically about how much you can spend on catering and find a caterer that can match these criteria.

2. Flexibility

Flexibility is an important characteristic of any caterer. No event ever goes completely according to the original plan. The number of guests change, venue arrangements change, and sometimes menu items need to change. It’s important to have a caterer that can work with and be flexible with these unforeseen changes. It is also important for the caterer to have flexibility in terms of allergies. Check to see if they have allergy friendly foods and alternatives to dishes for guests with allergies.

3. Size of your event

Before you can commit to any caterer you have to ask yourself this simple question: Are they able to handle the size of my event? While a caterer may have great prices and quality food, if they are a one-person company they probably won’t be able to handle an event for 800 people. On the other hand, a catering company that has their pricing model based on meals per person (for example £12.50 per person) may work great for a party of 20 people but not so much for a fundraiser with 500 people. Find a caterer that is compatible and capable of handing the size of your event.

4. Venue and Theme

As delicious as they may sound, ribs and barbeque may not go so well with a white winter themed party. When choosing your caterer its important to know what type of food would work well with the theme of the event. Also, another important aspect to consider is the venue. Is there room to set up a buffet of food? Does the caterer need more need heating containers that your venue doesn’t have room for? Before you book and caterer, make sure that they are compatible with your venue of choice.

5. Previous Events

Look at what type of events this caterer has done in the past. Try to see if they are similar to the one you are hoping to host. If they are then the caterer will probably have a good idea of what to do and expect. If not ask the caterer how they might adjust to encompass all your needs for your event. Also, if possible, talk to some of the people they have worked with in the past. Ask how their overall experience was and if there is anything you should know before you book them. A caterer’s past events are great indicator to see if they will be able to handle your needs and if you will have a pleasant time working with them.

There are many aspects to consider when planning an event but a caterer is one of the most important. The food can set the tone of the night and can create a memorable experience for the guests. Choosing a caterer can be challenging but if you choose the right caterer they can take your event to the next level. Remember these five tips when choosing who to make food for your next event and go ahead and plan your perfect event!