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Although the following tips may be slightly more applicable to a larger charity fundraiser, whatever the size of the event, these 10 top tips that will help you to not go far wrong!

Charity

1.    Decide the purpose of the event

The event you put on depends on what the purpose of the event is, how much do you want to raise or is it more for raising awareness? These factors will really influence the kind of event that you put on.

2.    Decide who the target audience are

You need to have a clear idea of who might be coming to your event. How much will they be happy to spend on tickets and do they know people who they can invite? It’s also important to think about what the people you will be inviting will enjoy, eg. Would they prefer a sit down dinner, or a more informal event? Also, what do you need to do to get the right people at your event, do you need celebrity endorsement, high end auction lots etc.

3.    Brainstorm and get ideas

Brainstorm. Gather ideas. Make mood boards. Use Pinterest. Get googling. Think outside the box. Dare to be different. Get creative. Be memorable and give the wow factor. Putting on a really memorable, fun event will mean people are more likely to relax, give money and want to come back to another similar event.

4.    Set a goal and a budget

Setting a goal of how much you want to raise is really useful for planning and motivation. It is also important to have goals for how many guests you want to attend, how many prizes you want to secure etc. Setting a budget for each element of the event helps you to keep on track and raise the most amount of money on the night!

5.    Build a good team

Getting others on board is important to build momentum. When people feel ownership over something they are more invested. Use other people to invite their friends and family, ask for prizes and auction lots, get ideas and use contacts! It is also great to get sponsorship for the event where possible- if you don’t ask you won’t get so be bold!

6. Spread the word

The more people that know about the event the more likely you are to get good numbers and support in general. It really helps to get ambassadors who can invite people on behalf of the event.

7.    Attention to detail

Whatever the size of the event people always notice attention to detail! It really sets it apart from other events so make sure that you think about everything from the guests point of view from when they are walking towards the venue to leaving it. It’s worth thinking about all the things that could go wrong at the event and making sure there is a plan in place to rectify any problems.

8.    Stay organised

Write a plan and stick to it. It’s really important to have a list of everything that needs to be done from the start until the day with deadlines so that nothing gets forgotten. This document can then be the reference point from which everything is done!

9.    Remain calm

Try not to get stressed in the lead up to the event. It’s supposed to be fun and a celebration of the charity so make sure that you keep persective and remain relaxed on the day (as much as possible!).

10. Enjoy and share success

Thanking your donors is a great way to share the success of the evening. People love to be appreciated so receiving a personalised thank you will make them remember the event.

Fundraiser

Saturday of last weekend was quite a big night for us at Conker Events! It was the night of “Suzanne’s Big 6-oh!”, a 1960s themed party in Bath. We have been working hard on this event for a while so it was fantastic to see it come together and the guests have a brilliant time.

So we thought we’d take a look back and show you what made it just so 60s!

Babycham

We sourced around 200 babycham glasses which was no mean feat but 100% worth it as this little touch helped build on the 60s atmosphere we were creating, as after all wasn’t it the drink of choice back then?!

Retro campervan photobooth

Campervan 

This was a very fun and 60s approach to a party photobooth that went down extremely well as it was different to just a classic photobooth.

Mannequins in Mannequin Legsminiskirts

When initially brainstorming ideas with the client, our Events Director, Jessica was thinking what was iconically 60s? One of the first things that came to mind (after The Beatles and “Flower Power”) was miniskirts. But how could they be displayed in a fun and striking way? Mannequins in miniskirts! The end result was brilliant; aside from the struggle of ensuring that the girls legs actually stayed on the tables and not on a poor guests’ lap!

Vinyl table plan

The event was kicked off back in July, with invitations on vintage vinyls being sent out to the guests. We were keen to carry on this theme so thought of making the table plan and place cards out of vinyls too, with tables being named our clients’ favourite 60s songs.

Peace Signs

Hanging floral peace signs

As well as the mannequins in miniskirts our other feature decorations inspired by iconic 60s things, were hanging floral peace signs that were actually created by our team at Conker Events, out of sports hula hoops and faux flowers! After many hours with a glue gun in hand, the final effect was amazing.

If you would like to see more about this event, please have a watch of our video (below) or follow us on Instagram @conkerevents or on Facebook www.facebook.com/conkerevents for more photos!

Conker Events will be exhibiting at the National Wedding Show on 23rd-25th September and we are so excited! Wedding shows are a one-stop shop for your big day so it’s definitely worth paying a visit if you can.

In light of that, here are our top tips to make the most out of the day/weekend.

1)      Talk to the exhibitors

It’s so important to work with suppliers that you get on with and trust. You’ll only be able to suss them out if you have a good chat with them! They’re more likely to remember you if you engage with them which might be helpful down the line.

2)      Take loads of photos!

It’s so easy for your hard work to be forgotten so make sure you capture all your favourite ideas. You can then add these to your Pintrest boards to add to your collection of ideas.

3)      Go with someone else

It’s great to be able to chat with someone and get a second opinion and plus, it’ll be way more fun with a companion! It’s really hard to make decisions by yourself so definitely good having someone there with you to help you out.

4)      Sign up to as many things as possible…

You never know, you might just win something! It’s always good to have a bit of extra cash in the budget so if you can save by winning something for free then that’s a bonus! It might be annoying getting newsletters but they’re so easy to unsubscribe from if they get too annoying.

5)      Plan your day

Make sure you decide what fashion shows/talks etc. you want to go to so that you know when you have time to wander the stalls! This will mean that you don’t miss anything that you particularly want to see. It’s worth making the most of what is on offer.

We hope to see you there! You can win tickets here.

National Wedding Show

National Wedding Show

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